Man, I feel this. Hybrid office life was supposed to make things easier but now it feels like I’m logging into a new app every time I just wanna book a damn desk 😂. We tried consolidating into one platform and honestly it was a game changer less tab-hopping, people actually showed up to the right desk/room, and visitor check-ins weren’t such a circus.

Downside: if that one tool glitches, you’re screwed lol. But overall? Way less chaos. I’m low-key curious if Archie really lives up to the hype tho 👀 anyone here using it?”

No

OP, your first question is very broad, I could probably write for hours on different tools/techniques I use. Could you clarify as to what you are trying to organize? Hard files, digital files, emails, meeting requests, multiple Execs?

As far as the question about distribution, it's hard to say because it really depends on exactly what you are distributing and in what format you have to distribute it in.

I have used Trello in the past - it's helpful because each person can have a separate board and delegate tasks to others. It's a great collab tool, depending on your org though they may not allow it - it's an Atlassian product and the format is a Kanban board.

Slack for chatting. Each team/department has a channel. Open for everyone.

Google docs for document management. Each team/department has a folder. Open for everyone.

Teamhood for task and project management. Each team/department has a workspace. Might not be open for everyone.

By having this trio, I can easily distribute work related content. I ensure that procedures are clear and informed to everyone so people can find things easily. Everyone in the organiztion use these three tools daily. There are of course more tooling around, but those are not daily, so skipping.

Staple remover. Dear lord i wasted so much time removing staples to make copies.

I'm very visual in terms of how I like to organize notes, so I have one of those pens that has like 4 different colors in it. It's my favorite. Default color is blue, action items are in red, important meeting info is in green, black is everything else. Lol.

My task list notebook that is basically my work bullet journal!

post it's

Paper shredder. The noise it makes soothes my soul.

Also, the notebook I carry with me when I'm walking our production floors. Without it, I'd forget half the requests I get by the time I get back to my office.

build yourself a lil kanban board with jira and organize the 100's of little tasks you come across every day.

The one thing I wish I had when I did GRC was a 3rd monitor in portrait mode given all the documents I read and wrote.

Copilot or another AI tool for taking meeting notes.

I‘d like Moleskine apps as Flow, Actions and Timepage. There are nice sync ecosystem for Apple devices and any mail client for accumulating mails on one platform for fast access.

For me it’s a mix of physical and digital tools. A good ergonomic chair and split keyboard helped a ton for long workdays but the real game changer has been having one place where all my tasks, deadlines and notes live.

I use a visual PM tool (Teamhood) to track projects, recurring compliance tasks and even personal reminders, it’s basically my brain outside my head. The Kanban + timeline view makes it easy to see what’s urgent without drowning in checklists.

Aside from our ticketing system, we use Jira for software development projects, and Kanboard for basic (non-project) task tracking.

I get by with OneNote and Outlook send-to-OneNote button... and simple Microsoft's To-Do. But perhaps look into Trello's website? You can organize "post it" type notes with due dates, assign to others, etc. It's very open to reorganizing any way you want to match whatever "system" you may choose - I have OneNote organized in like fashion, just takes some rethinking. Lots of fancy stuff out there, but I found something that works for me and I'm not going to go to the next shiny thing. :-)

I recommend to you Hivedeskto manage projects for marketing. It is on line project management app. Automatic Time Tracking, Project Management and Productivity Reporting.

You can look out for ITAM tool, patching tools to keep track of both your hardware and software in general. Since MSP will take care of RMM routines, the above tools should suffice. If security is a priority then, try looking into data security tools and MDM options, the latter is required if you are considering roaming devices.

One tool that works wonders is Azendoo , It is mainly a task and project management app, but it has a collaborative approach, meaning that communication is super easy and effective.

With this project management tool, you can organize tasks, collaborate with teams and meet project goals efficiently. It has a simple and easy-to-use interface where you can plan projects, share information, files from several file management apps (drive, dropbox, evernote etc.) and track work.

You have desktop app and mobil app that creates an excellent synergy, makes team work super easy and efficient!

Key Features:

Azendoo helps you in effective project planning via the following features:

1. Task management
2. Task Assignment including public tasks
3. Commenting on tasks
4. Task views as Lists, Boards or Calendars
5. Personal tasks lists
6. Convert Email into tasks
7. Project and task templates
8. Report customization
9. Team and personalized discussions
10. Approvals and polls
11. Notifications and reminders
12. Goal priorities and permissions
13. Time Tracking
14. Analytics

"Mind your tools and they will serve you well. " At 1st pass pick out the ones not good, or needing repair and special cleaning. Here, ALL USA tools are kept. Several generations of rust removed can reveal a jewelry piece-- in balance and service. One tool bag/box for car -- sae, metric, etc. vehicle tools. Maybe one for trucks-- they require even heftier sizes. Or cycles, etc. One bag for home tools. Can have small emergency kit in each vehicle. Tool bags/boxes are NOT for storage-- that is how your tapes and supplies get damaged, that sharp screws an things tear your skin and scratch your tools :( So get some jars, boxes, etc for supplies. There should be a general placement of tools. Easy rules as : all handles are placed in center, etc. Do not have too many. A bigger box can become so heavy and ruin your back :( So store extra good SEASONAL-- or not often used tools in a separate closed area. Another rule: get ONLY ONE good tool for the job, the best you need, and MARK YOUR NAME ON IT. So ,if borrowed, you will notice and request it back. ASAP! Having multiples gets confusing :)

Two Ideas:

IDEA 1 - Shift over to Google Sheets.

For each activity, you can set: -priority column -due date -status

Then, you can sort by due date or priority to help create focus.

IDEA 2 - Trello Trello This is a Kanban-esque board. You can have fun with backgrounds and more.

What about a printable bingo card to make it fun?

I have found kadence to be a pretty good solution for space management. The web and mobile apps are pretty easy to use, we also integrate ours with MS teams - our team seems to love it so far. Their analytics and floor plans functionality are pretty solid as well, helped us a lot when moved into our new office last year. Hope this helps!

We’ve been using Flexopus for a while now and are super happy with it. It covers desk booking, interactive floor plans, calendar integration and the UI is really clean and intuitive. The reporting features are also quite useful, especially for tracking space utilization and planning ahead. One thing we especially liked: pricing is based on the number of workspaces, not users, which made a big difference for us cost-wise as our team grew. Worth checking out if you're comparing options.

Dropbox, google calendar, and email.

Cyanic job book doe surveyors does we think you listed. I went down this rd about a month ago and that’s what we settled on. So far I can’t say enough good things.

Float is good for crew and tech task management.

A fan. Plants! And I like to have my own desk organizer/accessories instead of using the boring shit the firm has (letter trays, file organizer, paper clip holder, post it note dispenser, etc.)

whiteboards can be pretty useful

They'll give you pretty much everything. But I don't like legal pads so I get my own spiral notebooks.

Laptop and 2 extra monitors, comfortable chair, comfortable mouse and keyboard, good pair of headphones for music.

No need to go overboard. Pen and pad alone will get you farther than you might think. At my first job, we raided the supply closet and got boxes of pens in different colors, post its, rubber bands, binder clips, redwelds, stapler, staples, remover, whiteout, etc. I hated all the clutter.

Now is a good time to commit to going as paperless as you can. Figure out a good workflow that doesn't involve making tons of binders.